Driver Links: Check Out and Report a Late Arrival

One link carries the driver through the whole visit — confirm the trip, show the gate pass, check out when leaving, and send a late notice when running behind.

Drivers do not need a Yardor account. Your carrier sends you a link, and that one link walks you through the whole visit in four stages. This article follows the link from the moment it arrives to the moment you leave — including how to register your departure, and how to tell the warehouse you are running late.

The four stages of your link#

1. Stage 1 — Confirm the trip. The page shows the appointment, the warehouse, the time, and the vehicle on the booking. Check the details, fix the tractor plate or container number if they changed, add your expected arrival time, then tap Confirm — I will take this trip. If you cannot take it, decline with a reason instead. Please answer before the reply deadline shown on the page.
2. You can share your expected arrival time on the confirmation link, and update it if your plans change. If you will arrive much later than your booked slot, use the late notice below, or let your carrier coordinate.
3. Stage 2 — Your gate pass. After you confirm, the same page shows your gate pass: a big code to show at the gate, your appointment number and plate in large type, and a short code entry if scanning does not work. Under the pass you can still update your phone, plates, container, and expected arrival — the gate checks against the latest details.
4. Stage 3 — Checked in. Once the warehouse checks you in, the page shows a big checked-in status and the editing stops. Follow the directions of the warehouse team from here.
5. Stage 4 — Finished. When the trip is completed — or cancelled — the page shows that final state, read-only. A cancelled appointment means there is no need to come.

Arriving without an appointment, or without the link#

There are three ways in at a Yardor warehouse. With an appointment, use your link — or, if the link does not open, scan the code at the gate, enter the phone number on your dispatch, pick your appointment, and confirm with your appointment number or tractor plate to get your pass. Without an appointment, you register as a walk-in, in one of two ways: scan the poster code at the gate and fill in the form yourself, or let the gate team record your visit for you.

• The walk-in form asks for your name and phone, your carrier, the reason for the visit (drop-off, live delivery, pick-up, live load), the vehicle numbers, and — when you have them — the seal, a booking reference, what you are carrying, and the pallet count.
• Some warehouses take appointments only. At those, the walk-in entry says so before you fill anything in: please ask your carrier to book first, or call the warehouse.
• If the page says the visit cannot be registered at the gate and to contact the warehouse office, do exactly that — call the warehouse. The page deliberately does not say more than that.

Submitted is not approved#

A walk-in registration — and a self check-in — first lands as waiting for gate review. You get a visit code to show at the gate, and a visit page that updates on its own: waiting for review, checked in, not accepted, or checked out. While you wait, stay in the parking area and do not leave. If half an hour passes with no word, it is fine to go to the gate office and ask — bring the page with you. If the wait runs too long, the registration expires and you simply register again. If a visit is not accepted, the visit page shows the reason the warehouse recorded, and the gate office can help.

Running late? Send a late notice#

1. Open your check-in link — the same link from your appointment message. The late notice lives on that page, before you check in.
2. Tap the delay closest to yours — about 15, 30, 60, or 120 minutes (each warehouse can set its own choices) — add a short note if you like, and tap Send late notice.
3. The warehouse is told right away, and the appointment is flagged as a late risk on their side.

• A late notice does not change your appointment. The booked slot stays the same, and you still check in on the same link when you arrive.
• Running later or earlier than you said? Open the link again and send an updated notice — the latest one is what the warehouse sees.
• Once you have checked in — or the appointment is finished, cancelled, or marked no-show — the late notice closes. Tell the gate office directly instead.

Checking out when you leave#

When the visit is done, register the departure so the warehouse knows the dock is free. There are two ways, and either one is enough:

1. At the warehouse: the gate or dock team can check the appointment out from their side.
2. From your link: reopen the same check-in link. Once the warehouse has checked you in, the page shows a Register departure button instead of the check-in form. Tap it, and the page confirms you are checked out and shows how long the truck was on site.

• Tapped it twice? Nothing bad happens. If the departure was already recorded, the page simply says so — you are not checked out twice.
• Reopening the link before check-out shows your submitted registration — “You are registered. Please wait for the gate team to verify you.” — with your visit number and details. There is no need to submit again; submitting again does not create a second registration.
• You cannot check out before you have checked in. If the page says the appointment has not been checked in yet, check in first — or ask the gate team for help.

Yardor features used in this article#

• Driver confirmation link — stages 1 to 4, gate pass, trip details editor
• Gate phone check-in — phone number, pick appointment, second check
• Walk-in registration — poster code form and visit status page
• Late notice and Register departure on the check-in link